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====== LONE WORKERS POLICY ======

Date 01/11/2019

===== PURPOSE =====

To protect and minimise risk for all Impamark employees when working unsupervised and alone from the offices at No 1 Dammerwick Farm Burnham

===== ON LEAVING THE BUILDING =====

  * Turn off all lights except for outside security light
  * Shut all windows
  * Secure Window Locks
  * Turn off Fans not including server cooling fans
  * Close Blinds
  * Turn off all kitchen appliances
  * Turn radiators down and/or boiler off on Thursdays for the weekend to reduce unnecessary oil consumption – weather dependent
  * Turn answer phone on and activate alarm

===== OFFICE MANAGEMENT =====

  * When opening the front door please use spy hole and door chain. Be aware of letting in strangers unannounced. If you have any doubts do not open the door
  * Contact Nicky or John to let them know you are opening the door
  * Contact again when back at your desk.
  * Beware of shouting out information that informs others you are on your own e.g. "Sorry, hold on  – **I am on my own**"
  * In Winter months when it is dark in the early evenings, liaise with each other regarding leaving times so it is possible as far as is practical to leave together
  * When making appointments with either customers or suppliers at the office liaise with others first to try to ensure that you are not on your own
  * Ensure emergency telephone list on central wall in bold letters is upto date and includes the local police, landlord of the premises, Nicky and John in Spain etc
  * Do not lift anything that is too heavy and causes undue strain
  * Do not leave keys in the safe. Ensure a notice is kept on the door indicating that no money is left overnight in this safe to prevent opportunistic thieves
  * Do not leave handbags or valuables on display. Have your mobile telephone on the desk and leave bags and valuables in a shut drawer
  * Do not use the stairs unnecessarily when on your own in the building
  * In Winter months especially when it is dark park as close to the front door as possible

===== ANNUAL OFFICE CHECKLIST =====

First Aid Kit – to be placed in an accessible place in the main office.

^  Action  ^  Date  |
|First Aid Contents checked|January|
|PAT Testing|February|
|Boiler|March|
|Alarm|October|
|Fire Extinguishers|December|

===== WORKSTATIONS =====

This is covered in our separate [[:company_policies:health_and_safety|H & S Policy]] so please ensure you are up to date with it all.

Remember to check chairs, sitting at desk and computer terminals to ensure that you are complying with H & S regulations. John to check workstations bi-annually

Above all, common sense prevails and whatever is reasonably practical

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