Differences

This shows you the differences between two versions of the page.

--- company_policies:maternity_policy [2024/01/15 15:44] – created john
+++ company_policies:maternity_policy [2024/01/15 15:59] (current) – john
@@ Line 1: / Line 1: @@
+{{:company_policies:impamark_solid_cmyk_with_strap_new_600.png?400}}
 Updated: 15/01/2024
@@ Line 17: / Line 19: @@
 The following terms are used within this policy:
-  • EWC: The expected week of childbirth is the week, beginning on the Sunday, during which the baby’s birth is expected.
+• EWC: The expected week of childbirth is the week, beginning on the Sunday, during which the baby’s birth is expected.\\
+• MATB1: The maternity certificate, or form, which is provided usually after the 20th week of pregnancy by the employee’s doctor or midwife, to confirm a pregnancy and confirm the expected week of childbirth\\
-  • MATB1: The maternity certificate, or form, which is provided usually after the 20th week of pregnancy by the employee’s doctor or midwife, to confirm a pregnancy and confirm the expected week of childbirth
+• Qualifying Week: The 15th week before the expected week of childbirth\\
+• OML: Ordinary Maternity Leave is the first 26 weeks of maternity leave\\
-  • Qualifying Week: The 15th week before the expected week of childbirth
+• AML: Additional Maternity Leave is the second 26 weeks of maternity leave and follows on from OML (to a maximum of 52 weeks)
-  • OML: Ordinary Maternity Leave is the first 26 weeks of maternity leave
-  • AML: Additional Maternity Leave is the second 26 weeks of maternity leave and follows on from OML (to a maximum of 52 weeks)
 ===== Notification Requirements =====
@@ Line 33: / Line 31: @@
 To qualify for maternity leave we require that you provide us with written notification by the qualifying week, or as soon as reasonably practicable after this, of the following information:
-  • your pregnancy\\
+• your pregnancy\\
-  • your EWC, and\\
+• your EWC, and\\
-  • the date you wish to start your ordinary maternity leave (OML) period, which can be any time from the 11th week before the EWC.
+• the date you wish to start your ordinary maternity leave (OML) period, which can be any time from the 11th week before the EWC.\\
+You should also give your MATB1 to your manager. You will normally be provided with this at around the 20-week stage.
-You should also give your MATB1 to your manager.  You will normally be provided with this at around the 20-week stage.
 Once you have notified your manager of your intended start date of ordinary maternity leave, we will confirm, in writing, the date that we expect you to return to work after additional maternity leave has ended. This confirmation will be sent to you within 28 days of your notification.
@@ Line 43: / Line 40: @@
 An informal meeting will then be arranged with your manager to discuss your entitlements and the organisational processes involved. The meeting will include discussions on the following points:
-  • the amount of leave you can take and the payment arrangements\\
+• the amount of leave you can take and the payment arrangements\\
-  • the information that we will need from you to process your maternity leave\\
+• the information that we will need from you to process your maternity leave\\
-  • time off for ante-natal appointments\\
+• time off for ante-natal appointments\\
-  • risk assessments to ensure your role does not pose a risk to your, or your baby’s, health and safety\\
+• risk assessments to ensure your role does not pose a risk to your, or your baby’s, health and safety\\
-  • your right to return after maternity leave to the same or a similar role\\
+• your right to return after maternity leave to the same or a similar role\\
-  • the opportunity to request flexible working and how a request should be made.
+• the opportunity to request flexible working and how a request should be made.
 In order to ensure good communication and a smooth transition in the time leading up to maternity leave, and during the leave itself, you will be informed of the arrangements for covering your work and also for remaining in contact whilst you are on leave. We will also consult you on how to cover your workload during your leave and whether any temporary reporting arrangements need putting in place.
@@ Line 64: / Line 61: @@
 ===== Time off for Ante-natal Care =====
-You are entitled to paid time off during normal working hours to receive ante-natal care.  Ante-natal care can include medical examinations, relaxation classes and parent-craft classes as advised by a medical practitioner. Time off will be provided for any time spent travelling to and from these appointments, including any waiting time.
+You are entitled to paid time off during normal working hours to receive ante-natal care. Ante-natal care can include medical examinations, relaxation classes and parent-craft classes as advised by a medical practitioner. Time off will be provided for any time spent travelling to and from these appointments, including any waiting time.
 Other than for the first appointment, you may be asked to provide an appointment card to your manager to confirm the details of the appointment.
@@ Line 74: / Line 71: @@
 Subject to meeting the notification requirements set out above, you are entitled to 52 weeks’ maternity leave in total, broken down as follows:
-  • 26 weeks’ ordinary maternity leave (OML), including a 2-week period of compulsory maternity leave (or 4 weeks for factory workers)\\
+• 26 weeks’ ordinary maternity leave (OML), including a 2-week period of compulsory maternity leave (or 4 weeks for factory workers)\\
-  • 26 weeks’ additional maternity leave (AML) that starts immediately after OML.
+• 26 weeks’ additional maternity leave (AML) that starts immediately after OML.
 Unless you notify us that you wish to take a shorter period, the Company will automatically assume you are taking your full entitlement to 52 weeks and will write to you to confirm your expected return date.
@@ Line 89: / Line 86: @@
 There are two incidences in which the maternity leave period is triggered automatically:
-  • Where childbirth occurs before the OML would otherwise commence. If this occurs, please notify us, in writing as soon as is reasonably practicable after the birth, of the date on which you gave birth. Your maternity leave period will begin automatically on the day following the date of the birth.\\
+• Where childbirth occurs before the OML would otherwise commence. If this occurs, please notify us, in writing as soon as is reasonably practicable after the birth, of the date on which you gave birth. Your maternity leave period will begin automatically on the day following the date of the birth.\\
-  • Where you are absent from work, wholly or partly due to your pregnancy, after the beginning of the fourth week before the EWC. If this occurs, please notify us, in writing as soon as is reasonably practicable, that your absence from work is wholly or partly due to your pregnancy and the start date of this absence. In these circumstances, the Company may require that your maternity leave period begins on the day following the first day of such absence.
+• Where you are absent from work, wholly or partly due to your pregnancy, after the beginning of the fourth week before the EWC. If this occurs, please notify us, in writing as soon as is reasonably practicable, that your absence from work is wholly or partly due to your pregnancy and the start date of this absence. In these circumstances, the Company may require that your maternity leave period begins on the day following the first day of such absence.
 Once you have notified your manager that your OML period has been triggered due to premature absence or premature childbirth, we will confirm, in writing, the date that we expect you to return to work after the AML period has ended. This confirmation will be sent to you within 28 days of your notification.
@@ Line 96: / Line 93: @@
 ===== Statutory Maternity Pay =====
-Dependent upon your length of service, you may be entitled to receive statutory maternity pay (SMP).  If you do not qualify for such a payment, you may, dependent upon your circumstances, be eligible to receive state maternity allowance. In these circumstances, we will provide you with the form SMP1 within seven days of determining that you do not qualify.
+Dependent upon your length of service, you may be entitled to receive statutory maternity pay (SMP). If you do not qualify for such a payment, you may, dependent upon your circumstances, be eligible to receive state maternity allowance. In these circumstances, we will provide you with the form SMP1 within seven days of determining that you do not qualify.
 You will qualify for SMP if you meet the following criteria:
-  • you have been continuously employed with us for at least 26 weeks by the qualifying week\\
+• you have been continuously employed with us for at least 26 weeks by the qualifying week\\
-  • your average weekly earnings are not less than the lower earnings limit relevant for national insurance purposes\\
+• your average weekly earnings are not less than the lower earnings limit relevant for national insurance purposes\\
-  • you are still pregnant at the 11th week before the EWC or have given birth by that time and\\
+• you are still pregnant at the 11th week before the EWC or have given birth by that time and\\
-  • you have complied with the relevant notification requirements.
+• you have complied with the relevant notification requirements.
 The period for which SMP may be paid is called the maternity pay period. The maternity pay period may start at any time from the start of the 11th week before the EWC and can continue for up to 39 weeks, even if you do not intend to return to work.
@@ Line 163: / Line 160: @@
 You may be invited to attend an informal meeting with your manager in order to discuss any arrangements regarding your return to work. This is likely to take place approximately two weeks before your return. The following points will be discussed at this meeting:
-  • any developments that have taken place at work\\
+• any developments that have taken place at work\\
-  • any appropriate training to take place \\
+• any appropriate training to take place\\
-  • any flexible working arrangements which have been agreed.
+• any flexible working arrangements which have been agreed.
 If you decide that you do not wish to return to work after your maternity leave, you are required to give us notice of your resignation. Your notice period to resign is set out in your contract of employment. Where you choose to resign without returning to work, the Company will require repayment of any contractual maternity pay in excess of your statutory entitlement that you have received during maternity leave.
@@ Line 196: / Line 193: @@
 When dealing with maternity leave and pay, we will process any personal data collected in accordance with our data protection policy. In particular, we will record only the personal information required and keep the information only for as long as necessary.